Rules and informations

REGULATIONS AND INFORMATION

As a matter of policy and for reasons of liability, The West Island of Montreal Chamber of Commerce requires that all documents must be notarized before we will put our stamp on it. If documents have not been notarized, the client must ensure that this is done before the Chamber can proceed with certification.

Notarization is a process by which a lawyer, notary public or commissioner of oaths (i.e., someone who can take sworn statements) certifies from a person’s sworn statement that the facts described in her/his signed documents are true.

Notarization should be marked with an original legal seal, which is usually raised, dated and signed. Some notarization, however, is done with a stamp and is perfectly acceptable.

Letters of Waiver

Exporters that frequently have documents certified often find the notarization process costly and time consuming. An alternative to notarization of documents is through a letter of waiver obtained from the shipper (i.e., manufacturer or exporter) or her/his agent. The West Island of Montreal Chamber of Commerce of Commerce allows companies that are frequent users of our service to place a letter of waiver on file stating that they take responsibility for the documents that they present to us.

An example of a letter of waiver to replace the need to notarize each and every certificate of origin be found on our web site.

1. submitted on the letterhead of the company concerned;

2 dated;

3 addressed to The West Island of Montreal Chamber of Commerce ;

4 signed by a company officer;

5 Notarized

6 periodically renewed (e.g.: every 2 years at a maximum).

· Document must be notarized with signature and stamp (unless letter of waiver is on file).

· Name and address are included.

· Consignee’s name and address are included.

· Itemized merchandise matches that listed on invoice (if invoice is provided).

· Country of origin is listed and matches that on invoice (if invoice is provided).

· If country of origin is other than Canada, certificate must indicate this.

· Place and date are provided.

· Company official has signed document.

· There is no presence of a "boycott" clause.

*The West Island of Montreal Chamber of Commerce can only certify Canadian certificates of origin.

Certification of All Other Documents

*Documents must be notarized with signature and stamp (unless letter of waiver is on file).

1. Invoices and Other Shipping Documents

• If above are supporting documents (with certificate of origin), no need for notarization.
• Exporter’s name and address must be included.
• Consignee’s name and address must be included.
• Itemized merchandise must match that listed on certificate of origin.
• Country of origin must be listed and match certificate of origin.
• Place and date must be included.

• The West Island of Montreal Chamber of Commerce will certify if company registered in Canada.

• Service provided to The West Island of Montreal Chamber of Commerce members only.

• Service provided to The West Island of Montreal Chamber of Commerce members only.

• No notarisation required.
• Visa application letter must be signed by company official.
• Company must have a completed application form from the embassy of the country to which they are travelling.

• Must provide certificate of origin accompanied by vehicle clause.
• Original ownership of car must be provided (owner’s permit).
• Serial number on owner’s permit must match certificate of origin.

• Company must provide signed agreement/contract governing the relationship.

• The West Island of Montreal Chamber of Commerce cannot certify government documents. However, The West Island of Montreal Chamber of Commerce can issue a short stamped letter on The West Island of Montreal Chamber of Commerce letterhead to the effect that we have examined the certificate, and that based on our examination, we believe it to be genuine.

• The West Island of Montreal Chamber of Commerce cannot certify fumigation certificates. However, The West Island of Montreal Chamber of Commerce can issue a short stamped letter on The West Island of Montreal Chamber of Commerce letterhead to the effect that we have examined the certificate, and that based on our examination, we believe it to be genuine.

10.Certificate of Free Sale

• Goods must be available for sale in Canada (without restrictions).

11. Certificates of Composition/Analysis

• Company official must sign document.
• An evaluation of risk must be provided for each product.

12. NAFTA Certificates of Origin

• The West Island of Montreal Chamber of Commerce cannot certify NAFTA certificates of origin.
• Please see CCRA (Canada Customs and Revenue Agency) form B232.

· Certificates of origin from other countries;

· Government inspection agency certificates;

· NAFTA certificates of origin;

· Any document with a boycott clause;

· Scholastic degrees or diplomas;

· Personal documents, such as divorce, marriage or death certificates.

For more information, please contact the Chamber at info@ccoim.ca or at 514.697.4228.