JOB POSTING – Event Planning Coordinator
Would you like to join a dynamic, committed, and passionate team focused on business development and event planning?
Founded in 1978, the West Island of Montreal Chamber of Commerce (WIMCC) is a non-profit organization whose mission is to represent and serve the industrial, commercial, and professional business community in 11 municipalities. The WIMCC has benefited from the financial support of many partners, demonstrating its ongoing commitment to the growth and success of Montreal’s West Island and fostering strong relationships with municipal officials and local economic stakeholders.
We prioritize attentiveness and friendliness in all our projects and daily management. The organization is actively working on updating its business model and planning development projects that benefit its members.
Under the supervision of the General Manager, your role will be to plan, execute, and organize all aspects of the events held by the West Island of Montreal Chamber of Commerce. You will also supervise selected vendors and suppliers for organized events and be closely involved in promoting all activities throughout our different communication channels. Your ability to negotiate sponsorship and partnership agreements will help generate significant revenue streams for the WIMCC.
As a proactive individual, you are passionate about business networking and possess strong interpersonal skills.
Main Responsibilities:
- Plan and organize the full calendar of annual events and activities.
- Manage and coordinate all events and be present at each one.
- Source and maintain relationships with various vendors and business partners.
- Collaborate on, contribute to, and solicit partnership and sponsorship opportunities for events to increase Chamber revenue.
- Follow up with members to confirm event participation.
- Ensure partners receive the agreed visibility per their sponsorship agreements.
- Create and revise seating and room layouts.
- Prepare and revise event contracts and ensure vendor payment requests.
- Prepare all necessary materials for the smooth execution of activities (promotional items, decor, audiovisual equipment, member registration lists, programs, brochures, promotional visuals, etc.).
- Survey and analyze member satisfaction after each event.
- Produce and analyze monthly event performance reports and statistics.
- Contribute to the development and monitoring of the annual budget based on set objectives.
Requirements, Skills, and Qualifications:
- University degree in marketing, communications, tourism, administration, or another relevant field.
- Minimum 3 years of directly related experience.
- Bilingual (French and English, spoken and written) – mandatory.
- Strong customer service skills.
- Demonstrated ability with IT tools and social media.
- Proficient in Microsoft 365 (Office) and CRM platforms.
- Collaborative leadership, team spirit, and interpersonal skills.
- Strong critical thinking and analytical abilities; negotiation skills.
- Autonomy, resourcefulness, and a strong sense of responsibility.
- Versatility, flexibility, and availability.
- Ability to work under pressure on multiple projects at once, problem-solve, and meet deadlines.
- Strong organizational skills, attention to detail, and thoroughness.
Employment Conditions:
- Permanent, full-time position (35 hours/week, Monday to Friday).
- Possibility for some hybrid remote work and must be available to work certain evenings.
- Ability to travel (car required).
- Comprehensive group insurance program (50% paid by employer after 3 months).
- Competitive vacation package + 3 personal days.
- Paid time off between Christmas and New Year’s.
- Salary scale based on experience.
Note: The masculine gender is used for convenience only and without any discriminatory intent.
To Apply:
Please send your application by May 30, 2025 to slavergne@ccoim.ca
Thank you for your interest in our organization! Only selected candidates will be contacted for an interview.